Relieving & Experience Certificate Format (India)
Standard relieving cum experience certificate format verifying tenure, designation, F&F settlement clearance, and handover completion for departing employees.
Raw Template Text (Copy into Word / Company Letterhead)Verified Format
[COMPANY LETTERHEAD] Ref No: [Reference Number, e.g., MP/REL/2026/042] Date: [Date of Issuance, e.g., October 15, 2026] TO WHOMSOEVER IT MAY CONCERN Subject: Relieving Letter & Work Experience Certificate This is to certify that Mr. / Ms. [Employee Full Name] (Employee ID: [Employee ID]) was employed with [Company Name] from [Joining Date, e.g., August 1, 2023] to [Last Working Day, e.g., September 30, 2026]. At the time of leaving the organization, [he/she] held the designation of [Designation / Job Title] in the [Department Name] department. RELIEVING STATEMENT: Further to [his/her] formal letter of resignation dated [Resignation Date], [he/she] has been officially relieved from [his/her] duties and responsibilities with effect from the close of business hours on [Last Working Day]. FULL & FINAL SETTLEMENT CLEARANCE: We confirm that Mr. / Ms. [Employee Full Name] has completed all handover formalities and returned all company assets, intellectual property, access badges, and materials. [His/Her] Full & Final (F&F) accounts have been fully settled and disbursed. CONDUCT & PERFORMANCE: During [his/her] tenure with us, we found [him/her] to be diligent, hardworking, and professional in carrying out [his/her] assigned responsibilities. [His/Her] character and conduct were satisfactory. We thank [him/her] for [his/her] valuable contributions to the Company and wish [him/her] success in all [his/her] future career endeavors. Yours sincerely, For [Company Name] ____________________________ [Authorized Signatory Name] [Designation - Head of Human Resources] [Company Seal / Stamp]
Legal Compliance Guidelines for Issuing Relieving Letters
- Timely Issuance: Under Indian labour standing orders and commercial trade practices, a relieving letter must be issued upon completion of notice period and handover. Withholding it unnecessarily can invite legal notices.
- Full & Final Settlement Condition: Clarify whether F&F is complete or in process. If bonus, gratuity, or leave encashment is pending clearance, note that financial disbursement will follow on the designated payroll cycle.
- Neutral Tone on Separation: Standard legal best practices recommend maintaining a neutral, professional conduct statement (“character and conduct were satisfactory”) to prevent defamation claims.