Payroll Software for 20–50 Employees in Gurgaon
At 20–50 employees, payroll stops being a spreadsheet task. EPF coverage, ESI eligibility, Haryana Labour Welfare Fund, TDS and attendance exceptions all need to close in the same monthly cycle. This page shows which MicroPlesk plan fits your headcount, what it costs, and what to set up before your next Gurgaon payroll run.
Which plan fits 20–50 employees?
| Active employees | Plan | Monthly billing | Billed annually |
|---|---|---|---|
| Up to 30 | Starter Plan | ₹2,399/mo | ₹1,999/mo billed annually |
| 31–50 | Growth Plan | ₹5,999/mo | ₹5,399/mo billed annually |
| 51–500 | Enterprise Plan | ₹19,999/mo | ₹15,999/mo billed annually |
What changes at 20, 30 and 50 employees
EPF coverage
The EPF Act applies mandatorily to establishments with 20 or more persons. Registration and monthly ECR discipline become part of the payroll cycle.
Starter plan ceiling
Starter is published for up to 30 active employees. If your headcount crosses 30, move to Growth before the next cycle.
Growth plan ceiling
Growth covers up to 50 active employees. Above 50, Enterprise covers up to 500 employees.
Headcount is not the only trigger. ESI eligibility depends on wage levels and establishment coverage, and TDS depends on each employee's tax position. Use the plan table for software sizing, not as a substitute for statutory eligibility checks.
Monthly cost for a 25-person and 40-person Gurgaon company
25 employees → Starter
₹2,399/month on monthly billing.
₹1,999/month billed annually, or ₹23,988 for the year.
40 employees → Growth
₹5,999/month on monthly billing.
₹5,399/month billed annually, or ₹64,788 for the year.
Published plan prices only. Confirm applicable taxes and any hardware or custom-integration costs before purchase. Annual billing is optional; monthly billing is also available.
Haryana statutory checklist for 20–50 staff
- EPF: handle registration, employee/employer contributions and ECR filing based on eligibility. See the EPF and ESI guide.
- ESI: check establishment coverage and the gross-wage ceiling; do not assume a 20-person office is outside ESI without verifying.
- Haryana LWF: from 1 January 2026, 0.2% of wages capped at ₹35 employee and ₹70 employer per month. See the Haryana LWF guide.
- Professional Tax: Haryana does not levy PT on salary, so the Haryana deduction is zero. If you have staff in PT states, apply those rules by work location.
- TDS and Form 16: handle old vs new regime, investment declarations and year-end Form 16 generation as part of the payroll cycle.
Attendance for a 20–50 person Gurgaon team
At this size, attendance is usually a mix. Office staff may be fine with a mobile app or PWA, while a warehouse or factory gate already has an eSSL or ZKTeco terminal. MicroPlesk supports both:
Mobile app/PWA
Geofenced selfie check-in for office, field and hybrid staff. No heavy app install required.
Mobile attendance app →eSSL/ZKTeco biometric
Keep existing devices at the gate and sync punches to the same attendance register. Cloud sync guides cover ADMS setup and troubleshooting.
Biometric attendance and payroll →Use either option on its own, or both together. The payroll run should consume one clean attendance register, not separate spreadsheets from HR, the gate and supervisors.
Migrating from Excel or a legacy payroll tool
- Freeze the current employee master, salary structures and attendance cut-off.
- Collect opening balances and year-to-date EPF, ESI, TDS and leave balances.
- Map earnings, deductions and statutory components to the new salary structure.
- Run one parallel payroll and reconcile net pay employee by employee.
- Lock the first live payroll only after the parallel run is signed off.
A typical SME onboarding takes three to seven working days, depending on data quality. For a 20–50 person team, the parallel run is usually the most important control before switching.
When to move from Starter to Growth
Move to Growth when your active employee count crosses 30, not when you merely expect to hire. Starter is published for up to 30 active employees; Growth covers up to 50 at ₹5,999/month on monthly billing, or ₹5,399/month billed annually.
If you are at 28–30 employees and hiring, plan the upgrade before the next payroll cycle so the employee limit is not exceeded mid-month. Confirm the billing change with the MicroPlesk team.
Frequently asked questions
How much does payroll software cost for 25 employees in Gurgaon?
MicroPlesk Starter covers up to 30 active employees at ₹2,399 per month on monthly billing, or ₹1,999 per month when billed annually. For 25 employees, Starter is the plan that fits unless you need a higher employee limit for a different reason.
Do I need the Growth plan at 31 employees?
Yes. Starter is published for up to 30 active employees. Growth covers up to 50 active employees at ₹5,999 per month on monthly billing, or ₹5,399 per month when billed annually. Choose Growth when your active headcount crosses 30, and confirm the billing change with the MicroPlesk team before the next cycle.
Is EPF mandatory at exactly 20 employees?
The Employees' Provident Fund and Miscellaneous Provisions Act, 1952 applies mandatorily to establishments employing 20 or more persons. Once covered, the employer should follow the EPF registration and contribution rules. Check the current EPFO guidance for your establishment type and any applicable exemptions.
Is ESI mandatory for a 20-person Gurgaon company?
ESI applicability depends on the establishment and employee wage eligibility. ESI generally applies to factories and establishments with 10 or more employees, and to employees whose gross wages are within the prescribed wage ceiling. A 20-person company should verify its ESI coverage rather than assuming it does not apply.
Is biometric sync charged separately?
MicroPlesk's published plans include mobile app/PWA and eSSL/ZKTeco biometric attendance in the plan feature list. You can use mobile attendance, existing biometric devices, or both. Confirm any hardware, installation or custom-integration costs separately, because those are not part of the software plan.
Can we upgrade from Starter to Growth mid-year?
Plan changes depend on the current billing terms. The practical trigger is active headcount above 30. Contact MicroPlesk before the next payroll cycle so the employee limit and billing are updated before you cross the limit.
Run your 20–50 employee Gurgaon payroll with one system
Start with the plan that matches your active headcount, import your employee master, and test one parallel payroll before switching. Haryana LWF, zero PT, EPF, ESI and TDS stay in the same monthly cycle.