Job Offer Letter Format for Indian Companies (2026)
Use this legally reviewed job offer letter template to extend formal employment offers to new hires. Formatted with standard clauses covering probation, background checks, non-compete covenants, and Annexure A salary breakdown.
Raw Template Text (Select All & Copy into Word / Google Docs)Standard Indian Format
[COMPANY LETTERHEAD]
Date: [Date of Issuance, e.g., October 10, 2026]
To,
[Candidate Full Name]
[Address Line 1]
[City, State, PIN Code]
Email: [Candidate Email] | Phone: [Candidate Phone]
Subject: Offer of Employment - [Job Title / Designation]
Dear [Candidate First Name],
We are pleased to offer you the position of [Job Title / Designation] at [Company Name] ("Company"). We were impressed with your background and believe your skills will make a valuable addition to our team.
1. APPOINTMENT & COMMENCEMENT
Your employment will commence on [Joining Date, e.g., November 1, 2026]. Your primary work location will be [Office Location, e.g., Bangalore / Pune / Remote].
2. REMUNERATION (CTC)
Your annual Cost to Company (CTC) will be INR [Total Annual CTC in Figures]/- (Rupees [Total Annual CTC in Words] only). A detailed breakdown of your salary components and statutory deductions is provided in Annexure A of this letter.
3. PROBATION & CONFIRMATION
You will be on probation for a period of [3 / 6] months from your date of joining. Upon satisfactory performance, your services will be confirmed in writing. During probation, either party may terminate this employment by giving [15 / 30] days' written notice or salary in lieu thereof.
4. DUTIES & CODE OF CONDUCT
You agree to devote your full time, attention, and abilities to the business of the Company. You shall not engage in any other commercial employment, consulting, or moonlighting activities without prior written consent from the Company.
5. CONFIDENTIALITY & INTELLECTUAL PROPERTY
You will have access to confidential proprietary information. You agree to sign the Company's standard Non-Disclosure & IP Assignment Agreement on your first day of joining.
6. BACKGROUND VERIFICATION
This offer is contingent upon successful verification of your educational qualifications, previous employment history, criminal background check, and reference checks.
7. ACCEPTANCE OF OFFER
Please sign and return the duplicate copy of this letter along with the signed Annexure A on or before [Offer Validity Date, e.g., October 15, 2026], failing which this offer shall stand revoked.
We look forward to welcoming you to [Company Name]!
Yours sincerely,
For [Company Name]
____________________________
[Authorized Signatory Name]
[Designation]
---------------------------------------------------------------------------------
ACCEPTANCE SLIP:
I have read, understood, and accept the terms and conditions outlined in this offer letter.
Candidate Signature: ______________________ Date: ___________________
Essential Elements Every Indian Offer Letter Must Include
- Exact Joining Date & Work Location: State whether work is from office, hybrid, or remote, and the designated branch entity.
- Annexure A CTC Itemization: Avoid stating just a single annual CTC figure. Detail Basic Pay, HRA, Special Allowance, Employer EPF (12%), and ESI to avoid disputes.
- Probation Duration & Notice Period: Clarify whether the probation notice period differs from post-confirmation notice period (e.g., 15 days vs 60 days).
- Contingency on Verification: Protect your company against fraudulent resumes by explicitly making employment contingent upon successful background checks.
Integrated ATS & Offer Generator
Book 15-Min Live Demo →Generate Offer Letters Automatically with MicroPlesk
Auto-calculate statutory CTC breakups and dispatch branded digital offer letters in 30 seconds.